Cancellation Letter of Lease Agreement: Tips and Sample Letter
A lease agreement is a legal and binding document that outlines the terms and conditions of a rental property between a landlord and a tenant. This agreement can be cancelled by either party for various reasons, such as non-payment of rent, breach of contract, or termination of employment. Regardless of the reason, it is essential to write a cancellation letter of lease agreement to ensure that both parties are aware of the termination and its effective date.
If you are a tenant or a landlord planning to cancel a lease agreement, here are some tips to keep in mind when writing a cancellation letter:
1. Open the letter formally
Start your letter by addressing the recipient with a formal greeting such as “Dear [Landlord’s name]”. This will set the tone of the letter and make it clear that it is an official document.
2. State the reason for the cancellation
Be clear and concise when explaining the reason for the cancellation of the lease agreement. If it is due to a breach of contract, specify the exact terms that were violated. If it is a non-payment issue, state the amount owed, the date it was due, and any attempts that were made to collect the rent.
3. Provide a clear effective date
Specify the exact date when the lease agreement will be terminated. This will help both parties to have a clear understanding of when they need to vacate the property or when they will no longer be responsible for managing the property.
4. Mention any additional requirements
If there are any additional requirements or terms related to the termination of the lease agreement, include them in the letter. For example, if there are any outstanding utilities or repairs that need to be made, mention them in the letter.
5. Close the letter politely
Thank the recipient for their understanding and cooperation in this matter. End the letter formally with a closing phrase such as “Sincerely” or “Best regards” and sign your name.
Here is a sample cancellation letter of lease agreement to help you get started:[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date] [Landlord’s Name] [Landlord’s Address] [City, State ZIP Code]
Dear [Landlord’s Name],
I am writing to inform you of my intention to terminate my lease agreement for the rental property located at [Address of the property]. The reason for this cancellation is [State the reason for the cancellation, such as non-payment of rent or breach of contract].
The effective date of the termination will be [Date of termination]. I will ensure that the property is returned to you in its original condition, subject to normal wear and tear. Please let me know if there are any additional requirements or steps that I need to follow.
I appreciate your understanding and cooperation in this matter and thank you for the opportunity to rent this property. If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,[Your Name and Signature]